Running a Background Job

You may run a job to create a report in the background if you have the applicable role assigned to your user ID.. This is useful if it is a long-running report. Running a job in the background is the same as scheduling the report to run immediately without recurrence.

When the job finishes, you can export the report in any format, save it in the repository, or email the report to members of your team.

To run a job in the background

1.

Open the Library pane. Do one of the following:

• On the XRA Menu, click the Library link and apply the Reports filter on the Filters pane.
• On the administrator Home page, click the View Reports icon.

2.

Select the report or use the search field to find the report.

3.

Right-click the report and select Run in Background from the context menu.

If your user ID does not have the needed role, the Run in Background option will not be displayed in the context menu.

The New Schedule page displays the Output Options tab. The Schedule for line shows the path to the selected report.

4.

Set the following options in the Output File Options section:

• File name (required): Enter the job's output name.
• Description: Optional description of the file that appears in the repository.
• Time Zone: The default time zone is the time zone of the server. Select alternate time zones from the list.
• Output Locale: Locale language settings for generating the report.
• Formats: You can select multiple formats besides the default PDF format. If you select more than one format, XRA creates separate files for each format in the repository and attaches them as separate files in email notifications.
• File Handling: You can select two check boxes.
  • Overwrite Files: Select this check box to overwrite old output files that have the same name as the files created by your latest job.
  • Sequential File Names by Timestamp: Select this check box to add a timestamp to the names of files created by the job. This helps to identify the output of recurring jobs and time-sensitive reports. The Timestamp Pattern field is an optional format for the timestamp, based on the java.text.SimpleDateFormat. Valid patterns for report files can only contain letters, numbers, dashes, underscores, and periods. The default pattern is yyyyMMddHHmm, for example 201406180705.
• Output Destination: Select one or more of the following check boxes to save the output file to the specified locations:
  • Output to Repository: Select this check box to save the report to the specified location in the repository. Ensure you have write permission to this folder. Use the Browse button to find the correct folder.
  • Output to Host File System: Select this check box and specify the correct folder to save the report in on the server host machine.
  • Output to FTP Server: Select this check box to save the report to the specified FTP server. You must have write permission to the selected directory on the FTP server. Enter the following details for your FTP server:

    • Server Address: Host, IP address or URL of the FTP server

    • Directory: Directory to save the report to on the FTP server

    • Username: A user name for access to the FTP server

    • Password: Password for the user name

    • Enable FTPS: Select this check box to specify that the server uses FTPS.

    • Port: Specifies the FTP connection port. The default port for FTP is 21; for FTPS, it is 990.

    • Test Connection: Click the button to test your settings.

5.

Click Submit.