Adding Annotations to Image Documents

You can use the Annotation Toolbar in the XTRAC Viewer to add annotations to image documents. Annotations can be included in document searches (see Searching for Documents). The following table describes available tools in the Annotation Toolbar.

IMPORTANT: If an image is checked out by another user, you cannot reorder the pages because any changes you make would be lost once the image is checked in by the other user. To help you know if an image is checked out by another user, and therefore you should not make any changes to it, a check mark is added to the document icon in the Search Documents, Work Item Attachments, or Document/Attachment Summary view.

If you are not using XTRAC Workbench or the XTRAC Viewer to get to the images on a work item (for example, you are deep linking to the item), be aware that you may not see the check marks to know that the image is already checked out and therefore should not or cannot be edited.

Tool	Description
	Removes annotations and restores the image to its original state.
	Lets you select and edit annotations.
	Lets you draw a straight line on the image.
	Lets you draw arrows on the image.
	Lets you add text in a transparent box. Annotation text can be included in documents searches.
	Lets you add text in a solid box. Annotation text can be included in document searches.
	Lets you add sticky notes to the image. Text included in the sticky note can be used in a document search.
	Lets you highlight items in the image.
	Lets you draw transparent highlights on the image.
	Lets you draw highlights in polygon shapes.
	Lets you draw transparent rectangles on the image.
	Lets you draw transparent squares on the image.
	Lets you draw solid rectangles on the image.
	Lets you draw solid squares on the image.
	Lets you draw transparent, closed polygons on the image.
	Lets you draw transparent, open polygons on the image.
	Lets you draw transparent ovals on the image.
	Lets you draw transparent circles on the image.
	Lets you draw freehand lines on the image.
	Lets you add stamps, such as watermarks, to the image. Note: Watermark annotations are not supported in this version of XTRAC Workbench. When you try to download a file that has a watermark annotation, none of the annotations that have been added to that document will be downloaded with that document.
	Lets you draw rulers on the image.
	Lets you draw angles on the image.
	Hides/shows the Annotation Toolbar.

To add annotations to an image document:

1.

Open an image document in the XTRAC Viewer.

2.

On the Annotation Toolbar, select the annotation tool you want to use.

3.

Click and drag the tool on the image page.

4.

Click Save Annotations

Note: The annotations you add to the image are saved with the file and are available the next time it is opened in the XTRAC Viewer. However, you or any other user can remove the annotations with the Select/edit annotations tool. To save the annotations permanently with the image file, you need to download the file to "burn" the annotations into the file. Click the Download ( ) icon to save the file to your hard drive and to "burn" the annotations into the file.

Note: Annotations are saved with the document and are visible when the file is opened in the XTRAC Viewer. However, you or any other user can remove the annotations or add more annotations with the Select/edit annotations tool in the XTRAC Viewer – even if the document is currently checked out by another user. To save the annotations permanently with the image file, you need to use the Download tool to download the file to your hard drive. The download process renames the file and saves it as a TIF file regardless of what type of image file it is before it is checked out (for example, a JPG file becomes a TIF file). In addition, the download process "burns" the annotations to the file so they cannot be removed the next time the file is opened in the XTRAC Viewer.

Notes:

• The XTRAC Viewer can be configured to open automatically by your FIMS or XTRAC administrator, if the Open XTRAC Viewer Automatically option has been selected. The XTRAC Viewer opens automatically in XTRAC Workbench when you open a work item, even if the work item has no attachments.
• FIMS does not use this organization option, however, the FIMS administrator does have the ability to configure the XTRAC Viewer to open automatically by other means.
• XTRAC supports Microsoft Internet Explorer and Firefox web browsers. Chrome is supported for external facing environments. If you are using an unsupported browser, Workbench and the XTRAC Viewer may not function as expected. See XTRAC Workbench System Requirements for more information.
• If there are more than 100 attachments associated with the work item, XTRAC Workbench retrieves only the first 100 attachments. Your XTRAC administrator can configure the sort order of the attachments list to display oldest to newest, newest to oldest, or no sort order.
• You can open the XTRAC Viewer manually by clicking the Open Viewer link on the toolbar.
• The XTRAC Viewer remains open until you close it. If you close the work item, the viewer remains open with a blank page when the image it was displaying closes.
• Each time you open an image file from the list of attachments, the XTRAC Viewer refreshes and replaces the previously displayed image with the newly selected image. Opening new attachments does not open additional instances of the viewer, unless the Allow Multiple Windows checkbox is checked on the work item Attachments page.
• When the Allow Multiple Windows checkbox is checked on the work item Attachment page, a new viewer window opens each time you open a document attachment.
• If the XTRAC Viewer is open when you close your XTRAC Workbench session, the viewer is closed automatically by Workbench.
• If the XTRAC Viewer opens a non-image document using its native application, that document remains open until you manually close it. A non-image document will not close automatically when you close the work item or close your XTRAC Workbench session.