Viewing and Configuring Document Search Results

The Search Results tab is added to the Search Documents window after you have performed a document search. The Search Results tab lists the documents that meet your search criteria.

If the results include multiple pages, page navigation buttons are displayed below the results list as shown below:

The following table lists the commands available from the Search Results page.

Command	Description
Allow Multiple Windows checkbox	When this option is selected, a new XTRAC Viewer window is launched for each image document you open. This lets you to have multiple documents open at the same time. When this option is not selected, only one XTRAC Viewer can be opened and each image document you open replaces the previous document in the viewer. Note: Even if the Allow Multiple Windows checkbox is not selected, if the work item has multiple attachments, multiple XTRAC Viewer windows are opened.
	Lets you configure preferences for how the search results are displayed. For more information, see Column Configuration
	Opens the selected document in the XTRAC Viewer (if the document is an image). If the document is any kind of document other than an image, you are prompted to save the file to your hard drive, open the document in your browser, or open the document in its native application.
	Downloads the selected document to your hard drive. You can only select and download one document at a time. Note: This can be an image or other type of document.
	Displays the Document History dialog for the selected document. You can only select and view the history dialog for one document at a time. This dialog displays the creation date and the document creator for the various versions of the selected document.
	Moves to the next result in the list.
	Moves to the previous result in the list.

When you do a document search, the search results only display the latest version of matching documents. When you select one of the documents in the search results, you can choose to view its history (a list of its versions, including the current one). If there is only one version of the document, then the history list shows just one entry (i.e. the current version). Note that previous version of XTRAC Workbench displayed only versions prior to the current version in the history.

Column Configuration

Your XTRAC administrator uses rules to determine which columns are available to be displayed on the Search Results tab.

The Search Results columns and order in which they are displayed can be defined by the user within Preferences dialog, the Available Columns list displays the columns that are not currently displayed on the Search Results tab, but that can be added if needed. The Selected Columns list displays the columns that are currently displayed on the Search Results tab.

To configure the search results columns

1. After you have performed a document search, on the Search Results tab, click the Preferences icon ( ).
2. In the Available Columns list, select a column you want to display on the Search Results tab and click .
3. In the Selected Columns list, select a column you don't want to display on the Search Results tab and click .
4. To change the display order of the selected columns, select a column name and click or .
5. Click Save.

Note: If your XTRAC administrator adds or removes the Action fields for Metadata Field Selection Rules with an SR event, these metadata fields are not automatically displayed in the document search results on the Search Results tab.